Personal Assistant to the President & CEO - South African Medical Research Council (MRC)

South African Medical Research Council (MRC) | Cape Town, Western Cape

Description : Personal Assistant to the President & CEO. Company : South African Medical Research Council (MRC). Location : Cape Town, Western Cape

OFFICE OF THE PRESIDENT & CEO

(BASED: CAPE TOWN)

The South African Medical Research Council (SAMRC) strives to improve the nation’s health and quality of life by funding and conducting relevant and leading health research. It further aims to promote equity, career development and progression. The organisation prides itself on three core values: being pioneering, striving for excellence and working collaboratively.

Individuals are invited to submit applications in response to the following position:

Personal Assistant to the President & CEO

Permanent post

The Office of the President & CEO plays an integral support function in enabling the organisation to fulfill and achieve its vision in ‘building a healthy nation through research’. To this end we require a dynamic, assertive, well-spoken, experienced and competent person to function as a Personal Assistant to the President & CEO of the SAMRC.

Envisaged for appointment is a confident, dedicated and motivated person who can take initiative, function responsibly, independently and effectively under pressure.

The ideal candidate will be responsible for providing high-level and extensive executive secretarial and office administration support to the President & CEO.

Responsibilities will include:

  • Manage, schedule and coordinate the President & CEO’s complex executive diary.
  • Plan and coordinate the President & CEO’s extensive local and international travel.
  • Organize and prepare for meetings, including gathering documentation/information and attend to logistics of meetings.
  • Answer and respond to phone calls, effectively communicate messages and information to the President & CEO.
  • Prioritize emails and requests and respond timeously.
  • Draft, review and send communication on behalf of the President & CEO.
  • Maintain various records and update documents.
  • Interact with high-profile external stakeholders, Board members, senior management and employees of the SAMRC.
  • Other administrative functions or ad hoc tasks as assigned by the President & CEO.
  • Project management.


Core Requirements:

  • A degree in Business Administration or a 3-year National Diploma or a 3-year post-Matric tertiary qualification in Office/Administrative Management or Project Management.
  • At least 8 years of executive secretarial and/or office administrative or project support experience in a high-level support environment or an Executive Office.
  • Extensive MS Office knowledge and skills particularly in Word, PowerPoint and Excel, as well as electronic diary scheduling using Outlook.
  • Driver’s License


Added Advantage:


  • At least 8 years of executive secretarial and/or administrative support experience, of which 5 years must have been supporting a CEO of a medium-sized organization.


Terms & Conditions: The SAMRC retains the right not to make an appointment. In accordance with the SAMRC’s Employment Equity Plan, preference will be given to suitably qualified candidates from the designated groups. For this reason, we require race, gender and disability status to be specified. Disabled persons are encouraged to apply. By submitting your application, SAMRC concludes that you are a competent person to consent and that you are giving consent to the SAMRC to process and further process all personal information contained in the application in accordance with the Protection of Personal Information Act, Act No 4 of 2013 (as amended). Applicants are advised that the SAMRC has adopted a Workplace Policy on Covid-19 Vaccinations as part of its conditions of employment. The SAMRC does its best to provide the most accurate information; however, if there is anything wrong and unclear, applicants are encouraged to contact the HR Department at 021-938 0648 before the closing date.


A salary in the region of R 558 143 per annum, cost-to-company will be negotiated in consideration of experience and qualifications.

Closing date: 09 June 2023

PLEASE QUOTE THE REFERENCE NUMBER (R611A) IN ALL COMMUNICATIONS. PLEASE BE ADVISED THAT YOUR SUBMISSION WILL NOT BE CONSIDERED SHOULD YOUR APPLICATION NOT BE ACCOMPANIED BY THE REQUIRED INFORMATION AND DOCUMENTATION.

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